Q. How do I read my department mail using POP access?

Important Notes:

• Popmail is not enabled by default. You have to send email to WREQ to enable it.
• Do not use Popmail and any other unix email client at the same time. You could corrupt your mailbox.
• The first time you use popmail or change your incoming server, all your mail is downloaded from the mail spool.
• In summary,
  • Username / password : Department login / password
  • Incoming mail server : popmail.cs.sunysb.edu (SSL enabled)
  • Use port 995 for Netscape, Outlook Express, FireFox, Mozilla
  • Use port 996 for Outlook, KDmail and Evolution
  • Outgoing mail server : smtpmail.cs.sunysb.edu (see Note 1 Below)
• Note: It is highly recommended you delete email from the server to avoid a multitude of troubles.

Netscape 7.x

1. Open Netscape.
2. Go to Window and select Mail and Newsgroups.
3. If the Account Wizard does not immediately pop up, go to the Edit menu and select Mail and Newsgroup Account Settings. Click Add Account.
4. Select Email Account. Click Next.
5. Enter your Name and Email Address. Click Next.
6. Select POP for the type of mail server.
7. Enter popmail.cs.sunysb.edu for Incoming Server.
8. If this is your only mail account, enter smtpmail.cs.sunysb.edu (See Note 1 below) for Outgoing Server. If you have an existing mail account and want to change the Outgoing Server, you may change it after finishing the wizard. Click Next.
9. Enter your SBCS Username. Click Next.
10. Give your account a name. Click Next.
11. Click Finish.
12. Go back to the Edit menu and select Mail and Newsgroup Account Settings
13. Under the SBCS email account that you just created, go to Server settings and select "Use secure connection (SSL)". The port will automatically change to 995.
14. Click Ok.

Outlook Express

1. Open Outlook Express.
2. Go to Tools and select Accounts.
3. Click on the Mail tab.
4. If you have an existing account under this and want to remove it, then click on it once and hit remove. If you don't have any accounts under this, then go t o step 5.
5. Click on Add and select Mail.
6. Put in your real name when it asks for display name, then press next.
7. Put in your e-mail address, then press next. (ex: foo AT cs DOT sunysb DOT edu)
8. "My incoming mail server is a POP3 server."
9. Your incoming mail server will be popmail.cs.sunysb.edu.
10. Your outgoing (SMTP) server will be smtpmail.cs.sunysb.edu (See Note 1 below). Press next.
11. Account name will be your username, and password will be your department password, then press next.
12. Then press finish.
13. Select the account that you just created and click on Properties.
14. Click on the Advanced tab and select "This server requires a secure connection (SSL)" under the Incoming mail server. The port will automatically change from 110 to 995.
15. Press Ok.
16. Now press close on the Internet Accounts.

Outlook 2000

1. Open Outlook Express.
2. Go to Tools and select Accounts.
3. Click on the Mail tab.
4. If you have an existing account under this and want to remove it, then click on it once and hit remove. If you don't have any accounts under this, then go to step 5.
5. Click on Add and select Mail.
6. Put in your real name when it asks for display name, then press next.
7. Put in your e-mail address, then press next. (ex: foo AT cs DOT sunysb DOT edu)
8. "My incoming mail server is a POP3 server."
9. Your incoming mail server will be popmail.cs.sunysb.edu.
10. Your outgoing (SMTP) server will be smtpmail.cs.sunysb.edu (See Note 1 below). Press next.
11. Account name will be your username, and password will be your department password, then press next.
12. Then press finish.
13. Select the account that you just created and click on Properties.
14. Click on the Advanced tab and select "This server requires a secure connection (SSL)" under the Incoming mail server. The port will automatically change from 110 to 995. Change the port to 996.
15. Press Ok.
16. Now press close on the Internet Accounts.

Outlook 2003/XP

1. Open Outlook.
2. Go to Tools and select E-mail Accounts.
3. Click Add a New E-mail Account.
4. Click Next.
5. Choose POP3.
6. Click Next.
7. Enter your Full Name.
8. Enter your e-mail address (ex: foo AT cs DOT sunysb DOT edu).
9. Your incoming mail server will be popmail.cs.sunysb.edu.
10. Your Outgoing Mail will be smtpmail.cs.sunysb.edu (See Note 1 below).
11. Enter your department login as your username.
12. Click Next.
13. Press Finish.
14. Go to Tools -> Email Accounts
15. Click on "View or change existing email accounts" and Click Next
16. Select your current email account profile that you just created above and click Change
17. Click on More Settings...
18. Click on the Advanced Tab
19. Enable the option, "This server requires an encrypted connection (SSL)". The port will automatically change from 110 to 995. Change the port to 996.
20. Click OK
21. Click Next
22. Click Finish

Notes:

1. The first time you go to pop in email you'll have to log in to the popmail server - using your popmail login and password which is the same as your dept login and password) and select Remember Password. If your dept password changes later on you'll get a popup which will make you provide both the login name and password when you go to collect email next.
2. If you DO NOT dialup thru the dept ppp server but you want to read email FROM your csdept account (and reply to email) change the following settings:
   • Outgoing mail (SMTP) server : To the SMTP server for your ppp/DSL/Cable-Modem provider. Your host will be outside the CS dept DNS domain and you need to use the outgoing mail server for the domain providing your internet connection. You can use ssh tunneling to send outgoing mail in which case your outgoing smtp server will be "localhost".
   • You can use the Reply-To: tab to have email replies go to either your cs dept account (NAME AT cs DOT sunysb DOT edu) or to an account elsewhere (NAME@mindspring.com for example).

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