Search

Application FAQs

Here you will find answers to frequently asked questions covering our application process for incoming and admitted students.
Question: 

I was previously admitted to the program but had to decline. Where should I note this on my current application?

In the Admission Information Page of the ApplyYourself application this information can be included. There is no need to note your prior admittance in any other section of the application.

FAQ Admission Type: 
ApplyYourself questions
Question: 

How do I determine the ETC code for my undergraduate and graduate universities on the Educational History section of the application?

To enter the code, press the LOOKUP button. A new window will appear asking to enter the name of the university, City, State and Country. The easiest approach is to leave all fields blank except the Country field. Examples of Country abbreviations are as follows: US : United States CHN: China IND: India KOR: Korea Click Submit. A list of all universities in the entered country will appear. Select your university linked in the list to enter the ETS code in the field.

FAQ Admission Type: 
ApplyYourself questions
Question: 

I am a PhD applicant, how do I fill out the CS Supplement?

In the first section of the supplement, applicants are asked to indicate up to two research areas of interest. At least one must be entered. A list of the research areas can be found at https://www.cs.stonybrook.edu/research. In the section, Computer Science Proficiency, applicants should enter courses which they have taken at the undergraduate or graduate level pertaining to the topics listed. If the applicant has not taken a course in the area "NONE" should be entered in the Title field. In the section, GPA Computation, international students and students who obtained undergraduate and/or graduate degrees outside of the USA must enter the GPA obtained each year during their career. Additionally, the rank in class or institution should be indicated if denoted on the official transcript. Unofficial ranks will not be accepted and discarded.

FAQ Admission Type: 
ApplyYourself questions
Question: 

I am a MS applicant, how do I fill out the CS Supplement?

In the first section of the supplement, Computer Science Proficiency, applicants should enter courses which they have taken at the undergraduate or graduate level pertaining to the topics listed. If the applicant has not taken a course in the area "NONE" should be entered in the Title field. In the section, GPA Computation, international students and students who obtained undergraduate degrees outside of the USA must enter the GPA obtained each year during their undergraduate career. Additionally, the rank in class or institution should be indicated if denoted on the official transcript. Unofficial ranks will not be accepted and discarded.

FAQ Admission Type: 
ApplyYourself questions
Question: 

How do I calculate my GPA in the application?

Students should report their GPA or aggregate percentage (international students) according to the standard scale used by their universities. Do not attempt to convert to the 4.0 GPA scale. In the application, report the aggregate score/GPA achieved during the full course of your studies.

FAQ Admission Type: 
ApplyYourself questions
Question: 

I applied last semester but was rejected, can I reuse my SOP and Recommendations?

This is a decision that each applicant must make independently. In either case, all required documentation must be resubmitted through ApplyYourself into your new application.

FAQ Admission Type: 
ApplyYourself questions
Question: 

I have been out of touch with my undergraduate college, can the 3 recommendations be accepted from the work place?

This is a decision that each applicant must make independently. We will accept recommendations from the work place.

FAQ Admission Type: 
ApplyYourself questions
Question: 

There is an error in the application I submitted (application form, resume, statement of purpose…etc.). And/or, I forgot to upload my resume/statement of purpose. What can I do?

The admission committee understands that errors do occur. Applications will be reviewed with the materials which have been submitted. Once your application is submitted in ApplyYourself, modifications will not be possible. Please make sure to review all submitted documents and materials prior to submitting your application.

FAQ Admission Type: 
ApplyYourself questions
Question: 

Why do I need to enter my GRE and TOEFL scores in the application if there are sent by ETS to Stony Brook?

There can be delays in receiving test scores from ETS. By entering your scores in the application, the admissions committee is able to begin reviewing your application. Note that the scores entered on your application will be verified with scores transmitted to the University by ETS.

FAQ Admission Type: 
ApplyYourself questions
Question: 

I thought I submitted my application, but when I login to ApplyYourself it does not say submitted. What do I do?

If you are experiencing a technical difficulty, please click on the Technical Support link at either the top or bottom of the home page of your application account in ApplyYourself. From there, please click ‘Submit a Ticket’ and follow the prompts to submit a support inquiry. A technical specialist from ApplyYourself will return your inquiry.

FAQ Admission Type: 
ApplyYourself questions
Question: 

My recommender will only send a hard copy letter of reference. Where can I send it to?

All recommendations letters should be submitted online. If you want to request an exception to this policy, please send your request to graduateatcs.stonybrook.edu . We grant permissions only in exceptional cases. 

Please note, hard copy letters of reference will slow down the review process of your application.

FAQ Admission Type: 
ApplyYourself questions
Question: 

My recommender cannot upload my letter of reference. Can I upload them myself? Or can you upload it for me?

We can only accept letters of reference submitted by the recommenders themselves. Students cannot upload letters of reference to ApplyYourself. Also, our department or University cannot upload the letters on your behalf. All letters must be submitted digitally through ApplyYourself.

FAQ Admission Type: 
ApplyYourself questions
Question: 

I have a background in sciences or engineering, and have taken introductory programming courses but not Computer Science major courses. Can I still be admitted to the graduate program in CS?

We require an undergraduate-level proficiency in Computer Science for admission to our graduate program. Students from other science, mathematics or engineering disciplines without the stipulated minimal background in computer science may build up acceptable background by taking appropriate undergraduate level courses in the Computer Science Department in Stony Brook as a non-matriculated student. However, depending on the background of the student, this may take substantial time. Contact the School of Professional Development regarding admission as a non-matriculated student. Note that mere completion of relevant courses does not guarantee admission to the Computer Science graduate program.

FAQ Admission Type: 
Crireria for admissions
Question: 

What is the minimum GPA requirement?

The graduate school requires a minimum of 3.0 GPA for admission to any graduate program. However, note that the GPAs of typical admits are significantly higher. Students with exceptionally strong research or work experience but a GPA that is marginally below 3.0 may, in a few cases, be considered for provisional admission.

 

FAQ Admission Type: 
Crireria for admissions
Question: 

I do not meet your English proficiency requirement. Do you offer conditional admission to fulfill the requirements?

We do not offer conditional admission to fulfill any English proficiency requirements. The English proficiency requirements and the TOEFL exam must be met in order to be considered for admission

FAQ Admission Type: 
Crireria for admissions
Question: 

Do you offer conditional admission?

We do not offer conditional admission for any reason.

FAQ Admission Type: 
Crireria for admissions
Question: 

Is it necessary to have a bachelor’s degree in CSE? Are students without a degree in CSE at a disadvantage compared to other applicants?

A bachelor’s degree in Computer Science is highly recommended, but is not a requirement. Students who have a bachelor’s degree in another field and who can demonstrate a strong computer science background, through employment and/or college-level coursework, may still apply. All applications are evaluated according to the same criteria. Therefore students without a CSE degree must demonstrate sufficient CS background within their application.

FAQ Admission Type: 
Crireria for admissions
Question: 

Based on the profile I e-mailed to you, am I eligible for admission?

We receive a large number of emails concerning admission to the graduate program. Profiles or information submitted through email for pre-review will not be evaluated by the admissions committee or the admissions secretaries. The admissions committee will only review applications officially submitted through ApplyYourself.

FAQ Admission Type: 
Crireria for admissions
Question: 

The application deadline has passed. Can I still apply for admission?

Applications submitted in ApplyYourself prior to midnight of the application deadline will receive full consideration for admission. International student applications submitted to ApplyYourself after the posted deadline WILL NOT be considered due to the additional paperwork and processing required. PhD and domestic applications submitted in ApplyYourself after the posted deadline will be accepted but ARE NOT guaranteed to be reviewed. PhD applications received after the deadlines may not receive full consideration, especially for financial support.

FAQ Admission Type: 
Deadlines and dates
Question: 

When does the official application process on ApplyYourself open for submission?

Admissions for the next academic year (both Fall and Spring) become available on ApplyYourself during the middle to the end of August.

FAQ Admission Type: 
Deadlines and dates
Question: 

Can students admitted to the M.S. program subsequently gain admission to the Ph.D. program?

A student in the M.S. program can subsequently apply for admission into the Ph.D. program, but should keep in mind the higher standards for entry into the Ph.D. program. The describes this process, as well as serving as the authoritative source on matters relating to the graduate program.

FAQ Admission Type: 
Degrees and Programs
Question: 

I mistakenly applied for ECE, how can I transfer my application to CSE?

We cannot transfer applications between departments on ApplyYourself. Additionally, we can only review applications which are submitted to CSE. We suggest you contact the Graduate School in this case.​

FAQ Admission Type: 
Degrees and Programs
Question: 

How long does it take to obtain an MS degree?

The MS program is a 31-credit program, which can be completed in a minimum of three semesters.

FAQ Admission Type: 
Degrees and Programs
Question: 

Do you offer summer or part-time admission?

We do not offer summer admission. For international students, due to VISA constraints, part-time MS/PhD students are not permitted.

FAQ Admission Type: 
Degrees and Programs
Question: 

If I have a PhD can I apply for the MS program?

Students who have already obtained a PhD in Computer Science are not eligible to apply for the MS program. Students with a PhD is in another discipline are eligible for the MS program.

FAQ Admission Type: 
Degrees and Programs
Question: 

What training programs or certificate programs do you offer?

We do not offer any training programs or certificate programs. We offer a MS and PhD degrees in Computer Science.

FAQ Admission Type: 
Degrees and Programs
Question: 

I cannot pay the application fee. What can I do?

The application fee is a requirement in order to be considered for admission. Note that we can only access your application after the application fee is paid. Fee waivers are available for Domestic student applications. Please contact the Graduate School for details and conditions.

FAQ Admission Type: 
Fees, Tuition and other costs
Question: 

What are the tuition and fee rates for the graduate program?

Current graduate tuition rates are available on the Financial Aid Website.

FAQ Admission Type: 
Fees, Tuition and other costs
Question: 

Am I a domestic or international student?

If you are a US Citizen, permanent resident, or have a green card, you are considered a domestic student. Whether studying in the US or internationally, if you do not have US citizenship, permanent residency, or a green card, you are an international student.

FAQ Admission Type: 
Other Application Process
Question: 

Do you have an application checklist?

The Stony Brook Graduate School provides an application checklist which is available on their website. However, please do not send any paper documents until we explicitly ask for them. Unsolicited hard copy documents will only delay application processing.

FAQ Admission Type: 
Other Application Process
Question: 

What is the mailing address for sending hard copy documents?

First of all, don't send us any paper documents until and unless we explicitly ask for them. Unsolicited hard copy documents will only delay the processing of your application.

If and when hard copy documents are requested by the department, an email will be sent directly to the applicant providing the mailing address for their required documents.

FAQ Admission Type: 
Paper documents
Question: 

I have mailed my application materials to the department. When will I be notified that my mail was received?

We are not able to provide individual confirmations of receipt. Your status will be updated in ApplyYourself. This update will serve as confirmation of receipt of materials.

FAQ Admission Type: 
Paper documents
Question: 

I am an International Student, should I send my financial documents with my application?

No. Financial documents are not needed during the admissions process. If you are admitted to the program, you will receive specific instructions from the Visa and Immigration Service department via e-mail regarding the online Form I-20 process.

FAQ Admission Type: 
Paper documents
Question: 

What materials should be sent to the Graduate Admissions office by mail?

Only upon the department’s request, materials required by mail are two official transcripts from all undergraduate institutions attended in which a degree was earned and an official IELTS (if you took the IELTS in lieu of TOEFL). Applicants, however, must submit all official transcripts relating to any graduate level work undertaken, regardless of whether or not a degree was earned. **Please be aware that documents uploaded into your online application are not considered official, and it is the applicant’s responsibility to ensure required documents are sent to their prospective department, when formally requested. For further graduate application instructions, please visit our Graduate Admissions webpage.

FAQ Admission Type: 
Paper documents
Question: 

Can the GMAT test be used as a substitute for the GRE?

No. The GMAT exam can not be used in place of the GRE or the TOEFL exam.

FAQ Admission Type: 
Standardized tests
Question: 

I am an international student studying in the U.S., do I need to take GRE and TOEFL?

All applicants are required to submit a valid GRE examination score. All Ph.D. applicants must submit a valid TOEFL score due to teaching responsibilities. MS applicants are required to submit a valid TOEFL score unless they qualify for a TOEFL waiver as described in #4.

FAQ Admission Type: 
Standardized tests
Question: 

I am a US Citizen/Permanent Resident, do I need to take GRE and TOEFL?

All applicants are required to submit a valid GRE examination score. If your native or primary language is not English, regardless of citizenship, a valid TOEFL score is required as described in #4.

FAQ Admission Type: 
Standardized tests
Question: 

In what circumstance can the GRE and TOEFL be waived?

All applicants are required to submit a valid GRE examination score. All Ph.D. applicants must submit a valid TOEFL score due to teaching responsibilities. MS applicants who have graduated and received a degree from an institution where English is the sole language of instruction can apply for a TOEFL waiver. All other MS applicants must submit a valid TOEFL score.

FAQ Admission Type: 
Standardized tests
Question: 

What happens to my application if my materials (GRE and TOEFL scores) are late?

Applications with late materials, such as GRE and TOEFL scores, can negatively affect the review process. There is a brief margin (1-2 weeks) after the application deadline where these scores can still be processed in time for review. Applications reviewed without scores will be negatively impacted. Note, that these materials are required before any offer of admissions will be issued.

FAQ Admission Type: 
Standardized tests
Question: 

I have only one original copy of my TOEFL and/or GRE scores. Should I send them with my application?

There is no need to send a hard copy of your GRE or TOEFL. GRE and TOEFL scores are to be officially reported to us through ETS. Official IELTS scores must be sent directly to our department, upon request only.

We are not able to accept copies of GRE, TOEFL or IELTS scores. When submitting a request through ETS, please ensure your scores are sent to Stony Brook University using the department and institutional codes as referenced in #9. Additionally, please enter your score in the AY online application form. This score will be verified with the electronic report. Entering scores in your AY application allows for immediate consideration of your application. However, please know that if you are offered admission, any offer of admission will not be issued without having received your official scores from the testing service.

FAQ Admission Type: 
Standardized tests
Question: 

Are my TOEFL and GRE test scores still valid?

TOEFL test scores must be no more than 2 years old based on the application deadline date. For example, TOEFL exams taken prior to January 2010 will not be accepted for Fall 2012 applications due on or about January 15, 2012. GRE scores must be no more than 5 years old based on the application deadline date.

FAQ Admission Type: 
Standardized tests
Question: 

What are the typical test score results?

Students admitted in 2011 had the following score averages: 
TOEFL: 105 (iBT) 
GRE General Test: Verbal 560 (68th percentile), Quant 780 (94st percentile), Writing 3.6 
Note that test scores are only one of the criteria in the review process. The admission committee reviews all aspects of the application as a whole. A superlative score will not ensure admission if the remainder of the application is of low quality. At the same time, applications with below average scores can be compensated by other higher quality sections of the application.

FAQ Admission Type: 
Standardized tests
Question: 

What is your institution's code for GRE and TOEFL?

The institution code for GRE and TOEFL is 2548. The Department code is 0402 for GRE and 78 for TOEFL. Please note, if the scores were sent with the wrong department code, we will still receive your scores so long as the institution code is correct.

FAQ Admission Type: 
Standardized tests
Question: 

What are the language requirements?

The language requirements are available on the Graduate School FAQ Website

FAQ Admission Type: 
Standardized tests
Question: 

I have not completed my application on ApplyYourself, can I still send my official transcripts?

Hard copies of documents should not be sent to the department unless formally requested by the Graduate Admissions staff. 

FAQ Admission Type: 
Transcripts
Question: 

I want to send in my application early, but I have no grades for the Fall semester. Do you really need it?

If you are applying for the Fall semester, you may submit your application any time prior to the application deadline. If your official Fall grades are not available at the time your application is submitted, please send us your official transcript once your Fall grades become available. Applications without Fall semester marks will not be reviewed. The Fall admission deadline allows for sufficient time for Fall semester marks to be available and sent.

For more transcript FAQ's, please visit the Graduate School's Admission FAQ's page at:https://www.grad.stonybrook.edu/ProspectiveStudents/faq.shtml​

FAQ Admission Type: 
Transcripts
Question: 

I have scanned versions of my transcripts. Can I submit them online with my application instead of mailing them?

Initial documents should be scanned with your application for review purposes only. Hard copies, in the condition referenced in #4, are only to be sent when you receive an e-mail request from the Graduate Admissions staff.

Note: Applications lacking scanned and legible transcripts will not be reviewed.

FAQ Admission Type: 
Transcripts
Question: 

What are the "official transcripts" that are needed?

A transcript is official when it is issued by the appropriate academic administrative officer at the school you attended, along with an official seal/stamp and an official signature on the document(s)Transcripts must be submitted to the program you are applying in a sealed envelope, stamped across the seal by the appropriate academic officer. Applicants must submit official transcripts of all work beyond secondary school, but only upon request from the department. Please request two official transcripts from each institution you have attended. Photocopied documents or documents sealed by an an non-academic representative is NOT official and will not be accepted. Transcripts not written in English must be accompanied by an official WES translation. Final transcripts state that a degree has been conferred and provide the date of conferral. A provisional certificate, therefore, is not final but temporary. Students who apply with a current progress transcript and are accepted to the program will be required to send an official final transcript before final admittance to the program is given.

FAQ Admission Type: 
Transcripts
Question: 

What else can I send to enhance my chances of admission?

No additional materials are to be sent. Sending any unsolicited application materials will slow down the admission process for all applicants. These additional materials will not be considered for review by the admissions committee.

FAQ Admission Type: 
Other Application Materials
Question: 

Can I transfer credits from another graduate program and have them counted towards my degree in your program?

Students may transfer up to 9 credits of graduate courses obtained from another university. The following conditions and procedure is required to transfer any credits.

In order to be counted towards graduation, the credits must be evaluated by one of our faculty members. The evaluation must establish equivalence between a course being transferred from another institution to a Computer Science course in Stony Brook, which is accepted as part of the graduation requirements (see the Graduate Program Handbook). The faculty member must be one of those who are teaching the corresponding graduate course on a regular basis. The professor typically evaluates the course materials/contents, student transcripts, etc. The approval is not automatic and we generally take a very careful look at such transfer requests.

Graduate courses that do not meet the previous requirement can be transferred without being counted towards graduation. This can sometimes be useful because students who have earned 24 graduate credits of any kind need to be registered for only 9 credits (instead of 12) in order to have full status. Therefore, gaining this status early might reduce tuition liability.

 

FAQ Admission Type: 
Course registration
Question: 

What courses should I register for?

Please refer to the FAQ for the MS and PhD programs.

FAQ Admission Type: 
Course registration
Question: 

When can I register for courses? If I wait to register will all the classes be full?

Students may register for classes once all holds by International Services and the Graduate School are lifted. We suggest that you register for courses as soon as possible.

FAQ Admission Type: 
Course registration
Question: 

I mistakenly applied to the wrong Computer Science Program (e.g., MS, Ph.D. or SUNY Korea). How may I change the Computer Science program?

Please contact an advisor at the Graduate School. He/she can update the Computer Science program you wish to apply to. Note: If you change the Computer Science program you are applying to, please ensure to inform your Graduate Admissions Coordinator about the program change.

FAQ Admission Type: 
Status enquiries
Question: 

How will I know if my application is incomplete?

Once your status is updated in ApplyYourself, you will be able to view what materials have not been received. Please do not worry that you will not have the chance to complete your application. If it turns out your application is incomplete, you will have the opportunity to provide us with any missing materials prior to review.

FAQ Admission Type: 
Status enquiries
Question: 

When will my status be updated?

Due to the volume of applications we receive, statuses are not updated right away. Please check for status updates after the relative application deadline has passed.

FAQ Admission Type: 
Status enquiries
Question: 

Where can I check my application status?

You can check your status by logging into your application account in ApplyYourself. If you do not see a status, it is because we have not provided an update yet.

FAQ Admission Type: 
Status enquiries
Question: 

How will my Form I-20 be mailed?

For new students, Visa and Immigration services will ship Form I-20’s via UPS express. Current students can request to receive their Form I-20’s via eShip Global.

FAQ Admission Type: 
Visa and I-20
Question: 

My VISA application is held up in administrative processing or has been rejected. Can you help speed up administrative processing or write a letter on my behalf?

No. The Graduate Admissions staff or Program Faculty cannot speed up administrative processing or provide letters on a student’s behalf. Please contact your Visa and Immigration Student advisor regarding these matters; only he/she can advise.

FAQ Admission Type: 
Visa and I-20
Question: 

I already made a VISA appointment but have not received my Form I-20. What can I do?

Students are advised not to make a VISA appointment until after receiving their Form I-20.

FAQ Admission Type: 
Visa and I-20
Question: 

How long will it take to process my Form I-20?

Once all of the necessary paperwork has been completely submitted and approved, it will take approximately 4-6 weeks to issue your Form I-20.

FAQ Admission Type: 
Visa and I-20
Question: 

I made a mistake on my Form I-20 application. How can I fix it?

If your Form I-20 application is in draft status, you can make revisions in accessVIS (note: the type of revision you wish to make may be limited due to the rules of the system). However, if your Form I-20 application is in review status, you will not be able to make changes. To make changes during review status, you must speak with your Visa and Immigration student advisor. Only your Visa and Immigration student advisor can give you access to make changes during review status.

FAQ Admission Type: 
Visa and I-20
Question: 

How can I apply for a Form I-20?

If you are admitted and accept said admission, you will receive notification via e-mail with instructions on how to submit a Form I-20 application via the accessVIS application system.

FAQ Admission Type: 
Visa and I-20
Question: 

Who will be processing my Form I-20 application?

The Graduate Admissions office does not process Form I-20 applications. Processing and the issuance of Form I-20’s is a function of the Visa and Immigration Services department.

FAQ Admission Type: 
Visa and I-20
Question: 

Can I request a deferral of my admission?

Sometimes students who are admitted into our graduate program cannot attend due to a variety of reasons and request that their admission be deferred to the following semester. Due to a number of factors, many of which are beyond our control, we cannot accommodate such requests for Ph.D. students. For M.S. students, we are, in a few cases, able to defer admission on request.

Any student whose deferral has been declined can reapply for admission in a subsequent semester, indicating history of past admission.

 

FAQ Admission Type: 
Wait List, Deferrals and Rejections
Question: 

If I do not show up for the start of the semester, is my acceptance automatically deferred to the following semester?

No. Students who do not arrive and check-in at the start of the semester are considered to have declined the offer of admission. We do not defer any offers of admission. If you wish to attend Stony Brook University in the near future, you must completely re-apply.

FAQ Admission Type: 
Wait List, Deferrals and Rejections
Question: 

My AY status was not updated and I was rejected, was I rejected because of my status?

No. Delays in updating your application status in ApplyYourself do not impact the decisions of the admissions committee. The status updates in ApplyYourself are for administrative purposes only.

FAQ Admission Type: 
Wait List, Deferrals and Rejections
Question: 

Do you have a waitlist?

No. We do not have a waitlist for admissions.

FAQ Admission Type: 
Wait List, Deferrals and Rejections
Question: 

I know students who were accepted but not coming, since I was rejected can I take their spot?

No. Offers of admissions can not be transferred between students.

FAQ Admission Type: 
Wait List, Deferrals and Rejections
Question: 

I need to know the reason for my rejection so I can improve my future chances?

We receive a large number of applicants each semester. Therefore we are not able to provide individual feedback to each applicant. If you did not receive an offer of admissions then the other applicants have higher qualifications.

FAQ Admission Type: 
Wait List, Deferrals and Rejections